2026 Minutes

Minutes of the Keelby Parish Council Meeting

Held in the Village Hall on Tuesday 3rd March 2026 commencing 7:00pm.

Those Present: Councillors E Darwood (Chair), K Beedham, T Bentham, J Cowie, R Dannatt,                T Hughes, and M Soar

In Attendance: Cllr Bierley and Cllr Lawrence.  Cllr Bean arrived late.

1 member of the public

It was RESOLVED that Cllr E Darwood is chair for this meeting.

1. To receive apologies and reasons for absence – Ref 26/28– Cllrs T Wright, M Turner,        R Day, R Bedwell 

2. To receive dispensations and declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of interest - Ref 26/29– none

3. Public Question Time – Ref 26/30

A resident raised the issue of the overgrown dyke near Cottam Gardens, rubbish along the Barton Street and dog waste round the village. As previously confirmed the dyke is a riparian water way so is the responsibility of the landowner. It was agreed that there is an ongoing problem with dog waste but there is very little the parish council can do about it.  The resident was advised that a litter pick is on the agenda later for consideration.  The resident asked if additional waste bins could be placed near the bus stops at the Coop and Riby Road.  Cllr Bierley agreed to look into this.

4. County Councillor’s Report - Ref 26/31

Cllr Bean advised that the Lime Trees on Riby Road will be trimmed this month.  The basal growth will not be cut and there is no further funding for us to do this on LCC’s behalf.  Cllr Bean offered to come and do the last remaining tree near the paddocks that needs the basal growth cutting.   There are to be some teams out fixing potholes. The pothole teams have been increased and the funding increased for both this and drainage but there are a lot of roads in the county to cover.  The county councillor allowances have been frozen.  Photographs of the road surface failings should be sent to the clerk who will collate them and send on to Cllr Bean who will follow this up.  Street Lighting times are currently being reviewed, and parish councils will be able to request that streetlights stay lit longer at the parish council’s expense.  Cllr Bean will keep us updated on when the procedure for this is in place so that it can be discussed at a later meeting.

5. District Councillor’s Report - Ref 26/32

The report from Cllr Bierley had previously been circulated.  Cllr Bierley suggested that a letter is sent to the Post Office to request either an outreach post office in Keelby or a post office in GoLocal.  It was RESOLVED that the Clerk sends a letter requesting this. 

6. To approve the minutes of the Parish Council Meetings held on 3rd and 10th February 2026 - Ref 26/33

It was proposed, seconded and RESOLVED that the minutes from the meeting on 3rd February and 10th February 2026 are a true record of the meeting and were signed by the Chair. It was raised that the minutes do not give enough detail.  Any concerns regarding this should be sent to the clerk. 

7. Clerk’s Report – Ref 26/34

Bus service to Immingham will be on the agenda for the next meeting but a letter of support has been received from Immingham Town Council. 

We are waiting for quotes for the work on the village green project.  When these are received it was suggested that they are looked at in details beforehand to ensure that they are equivalent in quality and not just in price. It was noted that the drawings had been issued with the path from the footpath and not from the car park which had previously been agreed.  This route is longer so will be an increased cost.  

The next meeting is the Annual Parish Meeting so it would be nice if we could encourage more public to attend.  Meeting to be advertised on the noticeboard and Facebook. 

The tap at the cemetery is still ongoing.  Anglian Water have completed their repairs, and the pressure is good, so the tap is to be replaced by the plumber. 

The clerk had met with Tom Gissing from LCC who confirmed that the tree at the KSA would fail at some point but there was no indication that it would be anytime soon.  The tree is still alive and has made attempts to heal itself and he believed it had been struck by lightning.  The tree belongs to the landowner so is not our responsibility.  He suggested that as a precaution we could either erect a fence to prevent public going under it or, as they have done in a park in Lincoln, just leave the area under the tree uncut.  We would be in our rights to trim any branches overhanging our side but as most of the big branches are on the field side it would be more likely to fall that way should it fail.  It was RESOLVED to ask the KSA to leave that area uncut. 

We have not heard back from LCC regarding the new bus shelter that we have asked to be installed at the Caddle Road bus stop instead of replacing the Yarborough Road one.  

The clerk confirmed that the basal growth removal is not part of the LCC grass cutting contract.  We still have an amount of waste from the basal growth cutting at the KSA.  Cllr Bean to ask if they will collect it.  Clerk to reply to email from LCC stating that there are safety concerns if the basal growth is left uncut and to find out the approximate number of hours a year the handyman spends cutting it. Cllr Bean suggested maybe asking the volunteer group if they can help with it. 

On the latest playground check there is a cap missing on the slide.  Clerk to speak to Cllr Wright regarding this. 

Clerk reported that an annual report had been received from the trustees of the Alice South Charity. 

The LCC grass cutting contract has been received for £3999.  Last year we received £3249. It was RESOLVED to accept this.

8. Financial Matters – Ref 26/35

The payment schedule was checked by Cllr T Bentham. Clerk to query the water charges for the allotments as the water has been turned off since October.  It was proposed, seconded and RESOLVED to approve the payments. Cllr E Darwood signed as Chair

Date            Supplier                                  Description                          Cost

29/01/26     Sainsburys                              Batteries for safe                £4.00

13/02/26     Nat West Credit Card              Annual fee                          £30.00

16/02/26    Wave                                       Water charges cemetery     £29.53

10/02/26    Wave                                       Water charges allotments    £39.62

28/02/26    Staff Costs                               February                              £853.58

• It was proposed, seconded and RESOLVED to appoint S Davis as the internal auditor.

• Lincolnshire Co-ops Community Champions scheme – It was RESOLVED to apply for a grant to purchase 2 benches.  Cllr Beedham offered to apply for a bench for the youth club to put in that area.  It was RESOLVED to also ask the Alice South charity if they will consider purchasing one as it supports community wellbeing.

9. Parish Matters - Ref 26/36

• Keelby Gala – Cooky Cooks, ice cream, coffee and fresh lemonade carts have all been secured for the day. A band is still needed.  It was proposed, seconded and RESOLVED to ask Carrie Twidale to do the bar again for us but ask for a 20% contribution. Keelby PC will pay for the first aid cover and invoice the charity for half.

• Parking on verges – complaints have been received from residents about vehicles being parked on verges round the village. They are looking very unsightly and will make the cutting of the grass very difficult for our handyman.  Unfortunately, there is very little that we can do regarding this, but it was agreed to do a Facebook post to ask people to consider if parking on them can be avoided.  Cllr Bean confirmed that there is nothing LCC can do to enforce not parking on verges.  He will ask if hexagon grass mats can be put down to stabilise the ground in the worse areas.  A Facebook post will also be done.

• Great British Spring Clean – Dates were set for a community litter pick.  These are 27th, 28th & 29th March meeting at 11am.  Clerk to register and download posters for social media. Cllr Beedham will contact the school to see if they would be interested in taking part.  Cllr Darwood will co-ordinate this event. Clerk to check how many litter pickers we have in the container.

10. To receive any reports and updates from external organisations - Ref 26/37

• Sports Association – there was no report

• Village Hall – Cllr Bentham reported that the pantomime made £2632.  Everything else is going well. 

• Library & Youth Club – Cllr Beedham reported that the youth club has unfortunately closed and there is no date when it will re-open.  The lease ran out at the end of November, and this is causing problems as a current lease is required when applying for grants.  Cllr Bean will follow this up. 

• Allotments - Cllr Cowie reported that the fencing repairs will be done when the weather improves. 

11. Correspondence - Ref 26/38

A request has been received from a resident asking if the bus stop on Riby Road can be moved further up the road.  It was agreed that there would be an agenda item for this at the next meeting for it to be discussed.

The Twinning Association have set the date for the road naming ceremony. It will take place at the entrance to the development on 16th May at 9am.

An email had been received from Cadent’s H2 East Pipeline but this does not come close to our village so no further action.

A thank you had been received from a resident for cutting the hedge on the village green

12. Planning matters – Ref 26/39

• Application DM/0455/25/FUL – Cllr Bierley suggested that our previous comments should be reiterated.  Cllr Dannatt to copy previous comments onto this amended application.

13. Items for consideration at the next meeting – Ref 26/40

HGV lorries delivering to the new development are coming into the village along Riby Road.  

Ramp at entrance to new development

Footpaths on village green

The meeting closed at 20:39