March 2018 Minutes (6th)
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Draft Minutes of the Meeting of Keelby Parish Council held in the Village Hall on Tuesday 6th February 2018 at 7.00pm
Those present: Councillors D Ash, J Indian ( chair), P Briggs ,T Bentham, P Baillie, S Knight, Cllr Wakefield.
In attendance: J Waite (Clerk) Cllr Lawrence, Cllr Bierley.
1To receive apologies and reasons for absence Ref 18/14
Cllr Hirst, Cllr Funnel, Cllr Everitt , Cllr Large Taylor, Cllr Turner.
2 To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests. Ref 18/15
Cllr Ash – moving meetings to the library, as is Chair of Village Hall Committee.
3 To approve draft minutes of the Parish Council Meeting held on 6th February 2018. Ref 18/16
Resolved to approve as a true record.
Proposed Cllr Briggs. Seconded Cllr Bentham. All in favour.
4 Public Question Time 10 Minutes Ref 18/17
No questions raised.
5 County Council matters Ref 18/18
No report given.
6 Clerk’s report Ref 18/19
Clerk gave an update on the new General Data Protection Regulations that come into force in May 2018 .
7 District Council matters Ref 18/20
A report was circulated via email before the meeting.
WLDC will also be arranging training sessions on the new GDPR.
A discussion on the issue of Hubert Ward House, which is now owned by L and H Holmes, all applications for housing do direct to them. A consultation was held in 2012, and it was concluded that the building no longer meets the needs for sheltered housing. WLDC are currently developing a new housing strategic plan. The Parish Council would support keeping the building open.
Proposal to contact the owners and request information as to why applications for housing are being turned down.
Proposed Cllr Briggs. Seconded Cllr Knight. All in favour.
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8.To receive any reports from external organisations Ref 18/21
A) Library / Youth Club – No report given for library. Still waiting the DBS clearance for the new youth worker. Discussion to move council meetings to the library.
Proposal to move council meetings to the library, as there is often a lot of noise from other users of the village hall, and this can impede council business.
Proposed Cllr Briggs. Seconded Cllr Knight.
2 votes in favour. 3 votes against. 1 abstention.
Resolution not carried.
B) Village Hall – No report given.
C) Sports Association - The new community group have asked if they will still get the £3000 grant funding given to KSA in previous years. The group will need to apply for the funding through the grant application policy.
A briefing meeting was held to discuss the new Terms of Reference for the new community group. These TOR will be used to draw up a lease agreement for use of the Sports Pavilion and surrounding land.
Proposal to set up a working party to draw up the documents. Cllrs, Knight, Baillie and Ash are to form working party, and report to council at next full meeting.
Proposed Cllr Bentham. Seconded Cllr Briggs. All in favour.
A revised quote for the work to the front of the Sports Pavilion has been received from Quote A, of £176,984.00 excluding VAT.
A third quote needs to be sort.
9 Financial Matters Ref 18/22
Salaries £805.17
J Waite - Clerks Expenses and Disbursements £39.00
Multidata £38.92
LALC Membership fees £493.23
Office Friends £17.39
Anglian Water – allotments £11.31
Anglian Water – cemetery £15.74
LALC Training fees £110.00
Community Lincs Membership £45.00
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Resolved to approve payments.
Proposed Cllr Briggs. Seconded Cllr Bentham. All in favour.
10 Planning applications and decisions received Ref 18/23
No applications discussed.
The application by Highfield is to be re submitted, and subject to viewing the re submission the council would give support for the application.
11 Neighbourhood Plan. Ref 18/24
A meeting will be held to complete the arrangements for the village survey.
12. Parish matters – To receive any report or consider any appropriate action Ref 18/25
a) Cemetery – It was proposed to order a new 1100 litre bin, to be emptied every two weeks at a cost of £17 per lift.
Proposed Cllr Briggs. Seconded Cllr Baillie. All In favour.
A new spring loaded tap will be fitted, so this will reduce the issue of it being left running.
b) Grounds Maintenance - the plants for the hedge on the playing field are to be purchased – Cllr Everitt to action.
The mower is to go to Green Stripe for servicing - date to be confirmed between Cllr Everitt and Green Stripe.
Quotes are to be sort for a smaller mower to do the areas of the village and cemetery that the ride on mower is too big for, within the price range of £500 to £1500.
It was resolved that if the grass is cut on a more regular basis, the existing mower will be sufficient.
c) War memorial – no report given.
d) Allotments – no report given.
e) Play Equipment – The clerk has spoken with Mondegreen about the grant application, and there will not be funding of the whole amount. They will re asses the application to look at part funding.
13 To receive general comments from members for consideration on the next agenda. Ref 18/
None recorded.
Meeting Closed 8.55 pm