March 2018 Minutes (28th)
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Draft Minutes of the Meeting of Keelby Parish Council held in the Village Hall on Tuesday 27th March 2018 at 7.00pm
Those present: Councillors D Ash, J Indian ( chair), P Briggs , P Baillie, S Knight, C Wakefield, M Funnel.
In attendance: J Waite (Clerk) Cllr Lawrence, Cllr Bierley, Cllr Lawrence, Cllr Turner.
1To receive apologies and reasons for absence Ref 18/27
Cllr Hirst, Cllr Bentham, Cllr Everitt. Cllr Large Taylor.
2 To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests. Ref 18/28
None given.
3 To approve draft minutes of the Parish Council Meeting held on 6th March 2018. Ref 18/29
Resolved to approve as a true record.
Proposed Cllr Briggs. Seconded Cllr Wakefield. All in favour.
4 Public Question Time 10 Minutes Ref 18/30
No questions raised.
5 County Council matters Ref 18/31
Pot holes have been reported, with Yarborough Road a particularly bad area. Pot holes outside of Keelby can also be reported to Cllr Turner.
Concern was raised about the footpath between Barton Street and Maple Ave which is becoming impassable.
6 Clerk’s report Ref 18/32
Clerk gave an update on the new General Data Protection Regulations that come into force in May 2018. A data audit will need to be done.
Clerk has contacted WLDC about the new bin for the cemetery, and Council resolved to pay the monthly charges by direct debt.
Proposed Cllr Briggs. Seconded Cllr Baillie. All in favour.
7 District Council matters Ref 18/33
A report was circulated via email before the meeting.
WLDC will also be arranging training sessions on the new GDPR.
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8.To receive any reports from external organisations Ref 18/34
A) Library / Youth Club – No report given.
B) Village Hall – Events are currently being planned for later in the year.
C) Sports Association - The issue of the tenancy agreement was moved to closed session.
Proposed Cllr Indian. Seconded Cllr Baillie.
6 votes in favoue
1 vote against
Resolution carried.
Cllr Knight gave a report from the last KSA meeting.
Clerk has contacted LALC for advice about the quotes for the work to the front of the building. The second quote will need to be redone at the same specification as the revised quote that was received.
9 Financial Matters Ref 18/35
Salaries £559.60
J Waite - Clerks Expenses and Disbursements £39.00
Multidata £38.92
LALC Membership fees £493.23
HMRC £111.60
Cllr S Knight – Neighbourhood plan competition prizes £75.00
Resolved to approve payments.
Proposed Cllr Briggs. Seconded Cllr Funnel. All in favour.
10 Planning applications and decisions received Ref 18/36
No applications discussed.
11 Neighbourhood Plan. Ref 18/37
A meeting on April 24th, at 7pm in the library will be held to complete the arrangements for the village survey.
12. Parish matters – To receive any report or consider any appropriate action Ref 18/38
a) Cemetery – The cost of the new tape is £60.00 plus VAT
Proposed Cllr Wakefield. Seconded Cllr Ash. All in favour.
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b) Grounds Maintenance - Prposeal to contact the same firm as used last year for the weed spraying around the village.
Proposed Cllr Briggs. Seconded Cllr Indian. All in favour.
The plants for the hedge on the playing field have been purchased, and a contractor will be contacted about planting.
It was proposed to set up a trade account at P Hogarths and Sons, to allow for items for village maintenance and protective clothing for Handyman to be purchased more easily.
Proposed Cllr Ash. Seconded Cllr Indian. All in favour.
c) War memorial – nothing to report.
d) Allotments – nothing to report.
e) Play Equipment – No further response has been received about the grant funding.
13 To receive general comments from members for consideration on the next agenda. Ref 18/39
Land at the end of Mill Lane – will it be maintained by the developer or LCC?
Meeting Closed 8.40 pm
Moved to closed session.
Those present: Councillors D Ash, J Indian ( chair), P Briggs , P Baillie, S Knight, C Wakefield, M Funnel.
In attendance: J Waite (Clerk)
1To receive apologies and reasons for absence Ref 18/40
Cllr Hirst, Cllr Bentham, Cllr Everitt. Cllr Large Taylor.
2 To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests. Ref 18/41
None given.
3. To resolve the Council position with regards to the contents of the lease agreement for the use of the Sports Pavillion and Pitches by Keelby Sports Association. Ref 18/42.
It was agreed to have a second briefing meeting about this issue, as several items on the lease were felt to need further discussion.
Meeting set for 17th April 2018.
Meeting closed 9.35pm.