September 2024 Minutes
Minutes of the Keelby Parish Council Meeting
Held in the Village Hall on Tuesday 3rd September 2024 commencing 7pm.
Those Present: Councillors T Wright, (Chair), M Turner (Vice chair), R Bedwell, T Bentham, E Darwood, S Knight, G Lovatt, and C Tym.
In Attendance: Cllr O Bierley, Cllr A Lawence Cllr T Smith arrived at 7:20 and 2 members of the public. Cllr A Lawrence left the meeting at 7:18.
1. Apologies - Ref 24/144 – Cllr M Wright, Cllr R Dannatt
2. To receive dispensations and declarations of interest under the Localism Act 2011 – being any pecuniary or on-pecuniary interest in agenda items not previously recorded on Members’ Register of interest Ref 24/145– Cllr T Wright declared an interest in planning application 00604 West View Close. Cllr S Knight declared an interest in 00604 and Cllr E Darwood declared an interest in planning application 00666
3. Public Question Time Ref - 24/146
A member of the public asked for an update on the Post Office, the youth club and the voluntary drivers’ scheme which no longer exists. Cllr T Wright advised that as he is a member of the PPG and car travel to the surgery has been discussed by the Roxton Practice. Members of the PPG were appreciative of the scheme, but they acknowledged that there is no obligation on anyone to re-establish this scheme. Cllr T Wright had recently had a conversation with the postmaster at Caistor who had said he had approached the Post Office with a view to providing a hub in Keelby, but this has been turned down by the Post Office.
4. County Councillors Report - Ref 24/147
Cllr T Smith has reported all the issues found on the walk about. The pharmaceutical need assessment and consultation on GP provision are live on Lets Talk Lincolnshire. Any member of the public and Keelby Parish Council can comment on these. The issues regarding trees and footpaths are still ongoing.
Cllr T Wright mentioned that there is a lot of negative comments from residents regarding the new road surface on Stallingborough Road and how noisy it now is especially when this road appeared to be in a good condition. Cllr T Smith has already enquired about this, and he will follow it up, but he thought it may have been done as a preventative measure to prevent pot holes developing. Cllr T Smith reported that the potholes on Victoria Road are being done. Cllr G Lovatt said that there are other pot holes in the village marked for repair. Cllr T Smith will also ask for the signs to be removed. Cllr G Lovatt briefly spoke about the possibility of having count down markings on approach to the 30mph zone on Stallingborough Road. It was decided to put this on the agenda for next month to give councillors time to consider it fully. Cllr G Lovatt to email the information out to councillors.
5. District Councillors Report - Ref 24/148
Cllr Bierley had sent through his report which had been circulated to councillors. Cllr T Wright congratulated Cllr O Bierley as the Central Lincolnshire Local Plan has won the ‘Best Plan’ category at the recent East Midlands Royal Town Planning Institute Awards and will now go forward to the National Awards for the Best Plan in the Country. Cllr T Wright informed the council that the bus shelters that had been offered by West Lindsey District Council are too big to be used for dug outs for the football club as he had previously thought so they are available if any other councillors have any thoughts on what they could be used for.
Cllr S Knight asked about the location of the bus shelters on South Street as she had heard that the new doctor’s development may not now be going ahead. Council discussed if anything could be done to show the Council’s support for having a new building and it was decided to write to NHS Humber and North Yorkshire Integrated Care Board (ICB) who are the funding authority.
Cllr T Wright asked if the Neighbourhood Development Fund may fit with helping us with some professional services to support our work for the FCC Grant. Cllr O Bierley said that in his opinion it would be an excellent fit. Cllr T Wright acknowledged Cllr O Bierley’s support to the Keelby Sports Association in assisting with it becoming a Registered Charity at the beginning of 2016 to enable a successful application to be made for full rate relief.
6. To approve the minutes of the Parish Council Meeting held on 30th July 2024 - Ref 24/149
Cllr T Wright proposed a slight change to the first bullet point at point 11 regarding the weight limit. It was proposed that the statement saying the signs were advisory should be removed. With this amendment it was resolved that the minutes are a correct record of the meeting and were signed by the Chairman.
7. Councillor Vacancy – Ref 24/150
Mrs Karen Beedham had expressed an interest in being co-opted onto the council. She outlined her reasons for wanting to become a councillor. Cllr T Wright proposed that Mrs Karen Beedham is co-opted onto the council. This was seconded by Cllr E Darwood. All in favour. Mrs Beedham signed the acceptance form and joined the meeting as a councillor. Clerk to look for new councillor training courses for the new councillors.
8. Clerks Report – Ref 24/151
The clerk advised that Cllr T Smith had managed to secure us some funding for the work that has been done on the basal growth removal. Cllr G Lovatt said that the tree on Broadway that they had done had taken 4 hours and that LCC should be advised of this.
The discussions on the ownership of the land between Maple Avenue and the Barton Street are ongoing. This to be added to the agenda next month.
It had been hoped that we could report on the meeting regarding the paddock next to the cemetery, but this would now be reported at the next meeting.
There is a meeting with LCC on the 19th September regarding the siting of the bus shelters on South Street.
Peter Mills has completed the mower and brushcutter training courses and is booked on the playground inspection course next week.
Clerk asked if anyone would be available to check that all the missing pieces for the new party tent have now been received. Cllr T Wright and Cllr G Lovatt agreed to help.
9. Financial Matters – Ref 24/152
The payment schedule was checked by Cllr T Bentham. It was resolved to approve the payments. Cllr T Wright signed as Chair
Date Supplier Description Cost
11.07.24 Right Action Fire extinguishers KSA £280.80
31.05.24 Groundboss Grass cutting June £144.00
31.07.24 Groundboss Grass cutting July £144.00
01.08.24 Multidata Broadband August £48.96
01.08.24 Fuel Genie Fuel July £57.34
10.08.24 Wave Water charges allotments £39.07
12.08.24 Play Safely RoSPA inspection £259.20
15.08.24 PKF Littlejohn External audit £504.00
16.08.24 Wave Water charges cemetery £24.31
30.08.24 Staff Costs August £1255.20
30.08.24 Groundboss Grass cutting August £144.00
30.08.24 Parkers Keys for secure fuel box £31.20
30.08.24 Humber Merchants Ground fixings for bin £14.57
30.08.24 Humber Merchants Sweeping brushes £25.23
01.09.24 Multidata Broadband September £48.96
01.09.24 Fuel Genie Fuel August £104.98
17.07.24 Autela Payroll Payroll services Apr-Jul £90.50
The clerk had circulated the final costs for the Large Village Grants. The Capital grant is £745.74 under budget and the Revenue grant is £136.48 under budget. Clerk has emailed West Lindsey District Council to ask about finalising these grant schemes. Cllr S Knight raised some queries which she will email to the clerk to report back at the next meeting.
The clerk reported that the audit had been concluded. It was resolved to have a 14 day inspection period to keep it in line with previous years.
Cllr M Turner asked Cllr S Knight for a balance sheet for the Alice South Charity for the next meeting.
10. Parish Matters Ref 24/153
• Update on entrance signs – Cllr G Lovatt has discussed the sign locations with Cllr R Dannatt. Cllr G Lovatt has cleared the area where the new post is to go near the allotments. Cllr G Lovatt said that the original handyman had told him that the insurance didn’t cover him to cut the grass in this area. Clerk to check with the insurance company regarding this. It was resolved that Cllr T Wright sign the form from Lincolnshire CC regarding the siting of the new signs.
Council requested that Cllr Dannatt bring final costings to the next meeting, and confirmation of whether Maisdon Sur Serve needs hyphens to the next meeting.
• Memorial Bench and benches on the playing field – There will be no individual benches. The proposal is that we supply a bench that residents can put plaques on. Costs to residents for doing this will be decided on later. Clerk has shared some links for some benches. Councillors were asked to look at these examples and email the clerk with their preference. A decision can then be made at the next meeting.
• Meadow next to cemetery – this will be reported on at the next meeting
• Barriers for cycle track – these have been ordered and will be fitted by Cllrs Wright and Turner.
• RoSPA report action plan – Cllr T Wright has shared the high-risk points which will be looked at by Cllrs Wright and Lovatt. Cllr M Turner suggested a sign should be erected requesting that users are supervised, and helmets are worn on the cycle track. It was resolved that Cllr Wright should purchase a sign. The skate park requires some maintenance work. Cllr T Wright to get some advice and prices.
• Youth Council – Cllr E Darwood had suggested that we could engage with the younger generation to run alongside the parish council. This could also run parallel with the youth club. LALC are organising a training course about engaging with young people on 11th October. Cllr E Darwood to attend this course and come back with some proposals.
• Damage to play area (CCTV) – there has recently been some anti-social behaviour at the park and skate park which has left us with broken equipment and glass in the area. It was decided that CCTV was not an option with it being a children’s playground. Cllr Wright thanked Cllr E Darwood for doing the morning checks of the play areas. Cllr T Wright also wished to thank the volunteers and residents who have helped to clear up the glass.
11. Reports from external organisations - Ref 24/154
Sports Association –
• FCC grant – A specification is still required. There is an architect who is willing to do the drawings for us. If we can secure some assistance from the Neighbourhood Development Fund do help with the specification. Cllr T Wright to ask Cllr Dannatt if this would be of benefit.
• Health & Safety manual – ongoing
• KSA accounts were shared beforehand – there were no comments
• Cllr R Bedwell reported that insurance is required for the solar panels. This is going to be an extra £103.54. Cllr T Wright proposed that this is paid by Keelby Parish Council and the cost passed to KSA as they will be the beneficiary of the panels. This was seconded by Cllr M Turner. Cllr R Bedwell raised the issue of storing the cricket nets in the compound between the large containers. It had been previously agreed that the nets could be stored in there for security, but the area has now been filled so there is no room. Cllr G Lovatt agreed to re-organise the compound to accommodate the nets. Cllr G Lovatt raised the issue with the waste concrete which was first raised at the meeting on the 5th March and also the issues with the water tank that is the responsibility of the bowls club. Cllr M Turner to raise both these points at the next KSA meeting.
Community Speed Watch – A speed watch session has been carried out at Great Limber at the request of Great Limber Parish Council. There has been one session at the Co-op. 9 vehicles were speeding out of 100. The highest speed was 40mph.
Village Hall – Cllr E Darwood to attend the meeting next week.
Library– Cllr K Beedham reported that the numbers in the library increase each year. The school is attending every month and there is a 0–5-year-old children’s session weekly which 15 children attended. The library kitchen refurbishment has been completed.
Youth Club – Cllr T Bentham reported that nothing had happened regarding the appointment of a new leader due to holidays. Cllr K Beedham said that they are looking into using the youth club space for other activities.
Allotments – Cllr S Knight was not able to attend the AGM, but she has received a copy of the minutes. There were no new nominations for the committee, so it stands as it is. They have been trying to raise funds with a plant sale. The accounts are down from last year due to expenses – repaired mower, rat boxes and poison. They were not happy with the parish council’s contribution and thought it should have been more. The fencing was raised again as it is leaning on the allotment fence as it is rotten. The allotments have been registered with HMRC as a non-taxable trust.
12. Correspondence - Ref 24/155
• An email has been received regarding speed controls in the village. These matters are routinely discussed, and Cllr T Smith explained that the policy is due to be debated at a meeting in September so will be in a better place to advise after the meeting.
• An email has been received regarding a garden in Karen Avenue that has a hedge obstructing a path. The residents will be contacted.
Cllr S Knight said that there are a lot of properties that have overgrown hedges. As it is now September and hedge cutting can commence the clerk will issue letters to households.
13. Planning applications - Ref 24/156 – No comments on applications WL/2024/00594, 00604, 00612, and 00666. Application 00651 - This application requires more entrances onto the Barton Street which may help us in getting a speed limit reduced. Cllr T Wright proposed that the council support it on the grounds that we request a review of the speed limit. It should also be noted that the public footpath needs to be re-routed.
14. Agenda items for consideration at the next meeting - Ref 24/157
• Memorial benches
• FCC grant
• Meadow next to Cemetery
• Water supply on the playing field
• Youth Council
• Traffic calming measures on Stallingborough Road
15. Date and time of next meeting - Ref 24/158
Tuesday 1st October at 19:00 in the Village Hall
Meeting closed at 21:00