July 2024 Minutes
Minutes of the Keelby Parish Council Meeting
Held in the Village Hall on Tuesday 2nd July commencing 7pm.
Those Present: Councillors T Wright, (Chair), M Turner, R Dannatt, C Tym, T Bentham, M Wright,
and R Bedwell
In Attendance: 1 member of the public, Cllr O Bierley, Cllr A Lawrence.
Cllr Lawrence left the meeting at 7:20pm. Cllr T Smith joined the meeting at 7:30pm
1. Apologies - Ref 24/115 - Cllrs G Lovatt, S Knight
2. To receive dispensations and declarations of interest under the Localism Act 2011 –
being any pecuniary or on-pecuniary interest in agenda items not previously recorded
on Members’ Register of interest Ref 24/116– none
3. Public Question Time Ref - 24/117
No questions
4. County Councillors Report - Ref 24/118
Cllr T Smith to ask if it would be possible to move the entrance sign and 30mph signs to
Roxton Lane. Cllr G Lovatt would be asked to send a photo and details to Cllr T Smith
showing the exact location of where we would like them moving to. Cllr T Smith reported
that loose kerb stones have been fixed, a large pothole on Churchill Avenue has been
repaired and some subsidence near a drain on West View Close has been repaired. Cllr T
Smith is still chasing the tree and footpath issues. Cllr T Wright asked about the mobility
scooter report that had been sent to Highways. Cllr T Smith to see if some drop kerbs can
be installed especially around the old people’s bungalows on St Annes. Cllr T Smith was also
asked to look at a drop kerb as you come out of West Lane. Cllr T Wright thanked Cllr T
Smith for all the hard work he does for us.
5. District Councillors Report - Ref 24/119
Cllr Bierley had sent through his report which had been circulated to councillors. There were
no questions.
6. To approve the minutes of the Parish Council Meetings held on 4th June, Closed meeting
held on the 4th June and Extra-ordinary meeting held on the 25th June 2024 - Ref 24/120
It was proposed, seconded and resolved that the minutes listed above are a correct record
of the meetings and were all signed by the Chairman.
7. Councillor vacancy – Ref 24/121
An application for the vacancy has been received from Dr Eve Darwood. It was
proposed, seconded and resolved that Dr Eve Darwood is co-opted onto the council.
The acceptance form was completed and signed so Cllr E Darwood joined the meeting.
8. Clerk’s report – Ref 24/122
The bench at the skateboard has now been installed. Council thanked Cllr P Wilks for his
work on this. The application for the Workplace grant from WLDC has been approved which
will cover the costs for the handyman and clerk’s training. The acceptance form for this
grant has been returned to West Lindsey. The AGAR forms have been submitted to the
external auditor. Clerk is still looking into costs to have the skate park included in the RoSPA
report so this will be picked up at the next meeting.
9. Financial Matters – Ref 24/123
The payment schedule was checked by Cllr T Bentham. An invoice for £40 for the opening
sign was not showing on the payment schedule. Cllr T Wright confirmed that his company
had paid for this sign. Council thanked Cllr T Wright for this kind gesture which is very much
appreciated. Cllr T Bentham also noted that the net figure was showing on the payment
schedule instead of the gross figure, so this was amended. It was proposed, seconded and
resolved that the payment schedule is approved.
24/05/24 Gear4Music PA System 544.00
05/06/24 Street Solutions UK Cones and tape 176.84
11/06/24 Blockfree Services Hire of 3 loos 259.20
30/06/24 Staffing costs June £1343.16
01/07/24 Multidata Broadband July £48.96
14/06/24 Land Registry Title plan & deeds £9.00
31/05/24 Groundboss Grass cuts May £144.00
07/06/24 LALC Non attendance at training course RD £36.0
10/06/24 West Lindsey DC Defibrillator annual maintenance VH £106.00
10/06/24 West Lindsey DC Defibrillator annual maintenance KSA £106.00
28/06/24 The Access Panel Metal door for electric kiosk £27.83 R Dannatt
08/06/24 North Lincs Tyres Puncture repair £18.00 G Lovatt
04/06/24 Screwfix De-icing salt £9.99 G Lovatt
30/06/24 Jewson Paint brushes & roller £18.24 P Wilks
30/06/24 Humber Merchants Fixing bolts for bench £8.34 P Wilks
01/07/24 Keelby Allotments Donation towards rodent removal £40.00
Clerk had previously circulated the bank reconciliation, budget summary and income and
expenditure reports. There were no comments. It was proposed, seconded and resolved
to approve the monthly accounts and bank reconciliation.
Update on the Large Village Grant (Retail) There is an underspend of £136.48 which was
noted.
10. Review of Policies – Ref 24/124
Thank you to Cllr M Turner and Cllr M Wright for their work on this new policy. Cllr M Wright
advised that it is a new document that has been released by LALC and the writing in bold
cannot be changed but the rest can be amended to suit our needs. Cllr T Wright advised
that item 6.2 states that wherever possible there should be dual authorisation for online
payments. It was proposed, seconded and resolved that we keep our bank account with
Nat West and acknowledge that there is no facility for dual authorisation for payments. 6.9
states where the payment schedule is presented at the meeting it should be signed by a
bank signatory. Cllr T Wright suggested that at 7.1 there should be three councillors
including the chair. It was proposed, seconded and resolved that we change 7.1 to read
a minimum of 2 councillors and the chair. Cllr S Knight currently checks the payments after
they have been done so this will remain the same and Cllr T Bentham is also set up with
online access to do this should Cllr S Knight not be available.
It was proposed, seconded and resolved that the new financial regulation policy be
approved with these amendments.
11. Reports from external organisations - Ref 24/125
Sports Association –
• FCC Grant for Pavilion refurbishment – Cllr R Dannatt said it was proving difficult to
get prices for work before the grant money had been secured. Cllr T Wright agreed
to ask Gareth Johnson if he would be prepared to do the architectural drawings to
enable us to go out to contractors with a specification.
• Health & Safety Manual – Cllr R Dannatt advised that there is a Health & Safety
manual and a Fire Safety manual. Cllr R Dannatt to go through this with Cllr M Wright
to report back at the next meeting.
• Service of fire extinguishers – It was proposed, seconded and resolved to accept the
price of £234 from Right Action to replace 4 fire extinguishers, a fire blanket and
service the 2 CO2 cylinders. A second quote had been obtained but this was more.
• Cllr R Bedwell confirmed that Quickline has agreed to install community broadband
hub at the pavilion
• Cllr M Wright reported that confirmation has been received for the solar panel grant
amounting to £18,612. This is made up of £12,408 from East Coast Community Fund
and £6204 from West Lindsey Facility Fund. The work to install the panels and battery
is £18,339 so the KSA intend to spend £360 on pest control for the panels and pay the
shortfall themselves. Cllr T Wright raised concerns regarding vandalism of the panels.
Cllr R Bedwell said that the next project is to install CCTV. Cllr T Wright said that clarity
needs to be sought on who is responsible for the panels. KSA representatives to take
this back to the KSA.
Community Speed Watch – there has been two sessions this month on Stallingborough Road.
At the first session out of 102 cars 9 were found to be speeding and in the other session out
of 95 cars 10 were speeding. The results from the electronic speed signs are sadly showing
increase in speeds.
Village Hall – Cllr T Bentham reported that the roof repairs have been completed and a
new extractor fan has been fitted. They are discussing changing the current meeting room
into a storage room and the old Rascals’ room into the meeting room.
Library and Youth Club – the tree has now been removed. The Youth Club are advertising
for leaders. Library is going well and is well supported.
Allotments – no report
12. Parish Matters Ref 24/126
• Thanks were given to Cllr Lovatt and the handymen for trimming the trees near the
play area. Positive comments have been received from the public regarding this.
• Update on entrance signs – an email has been received from Highways saying they
are considering the signs
• Memorial benches – to be carried forward to next meeting
• Parking restrictions at Church and School. Cllr T Bentham reported that the Village
Hall committee were in favour of the restrictions and suggested that the island be
reinstated at the junction.
• Footpaths – Cllr C Tym said that the Barton Street footpath had become very
overgrown. This has now been cut and Cllr T Smith confirmed that this is cut 3 times
a year. It was mentioned that we could consider asking the volunteers if this path
could be widened which would help. Cllr C Tym raised the lack of footpath at Dixon
Close. Unfortunately, there is not a lot that can be done about this but dropped kerbs
have been put in to help people crossing the road.
• Cllr T Wright proposed that we now formally close the project following the successful
opening event on 29th June. This was seconded by Cllr R Bedwell. There was a slight
overspend of £1.39. It was resolved that this project is closed. It was agreed that we
should still look at putting a set of goal posts on the field, but this can be considered
at a later date. Cllr T Wright gave details of the survey that had been carried out on
gala day by Claire Morris from WLDC. There were lots of positive comments and the
project has been very well received by the public. It was decided to get a price for
some barriers to prevent children cycling straight out of the cycle track area and
onto the road.
13. Correspondence - Ref 24/127
• A letter has been received from Michelle Soar from the Health Tree Foundation asking
for permission to use the playing field, party tent and electricity on 7th December for
a Santa Run and potential Christmas Market. It was agreed to support this
application.
• An email has been received from a resident asking if the weeds can be sprayed in
front of the garages at The Limes. Cllr T Smith confirmed that this area is private, so
the responsibility falls to the owners of the garages.
• A letter from Cllr P Wilks was read to out which gave notice of his resignation from the
council. The Clerk was asked to write a letter to Mr Wilks thanking him for his work on
the council over the years.
14. Planning applications - Ref 24/128 – Application 147537 Land off Mill Lane the planning
permission for this application has been refused. Application WL/2024/00443 - council
have no objections.
15. Agenda items for consideration at the next meeting - Ref 24/129
Clerk to provide a summary on the power supply grant
16. Date and time of next meeting - Ref 24/130
Tuesday 30th July at 19:00 in the Village Hall
Meeting closed at 20:26