June 2024 Minutes
Minutes of the Keelby Parish Council Meeting
Held in the Village Hall on Tuesday 4th June 2024 commencing 7pm.
Those Present: Councillors M Turner (Chair), S Knight, R Dannatt, C Tym, P Wilks, G Lovatt, T Bentham, M Wright, and R Bedwell
In Attendance: 15 members of the public. Cllr T Smith arrived at 19:50
1. Apologies - Ref 24/84- Cllr T Wright, Cllr O Bierley
2. To receive dispensations and declarations of interest under the Localism Act 2011 – being any pecuniary or on-pecuniary interest in agenda items not previously recorded on Members’ Register of interest Ref 24/85– none
3. Public Question Time Ref - 24/86
A resident asked if the clerk had received an apology from Cllr T Wright in response to her letter sent after the last meeting. Clerk advised that she had spoken to Cllr T Wright, and it had been sorted and that she was happy with the outcome. A member of the public asked why South Street hasn’t a weight limit like Yarborough Road.
Concerns were also raised regarding the proposal to install a 3g artificial football pitch at the sports ground. She advised that Holland and Scotland have banned these pitches due to double crumb being carcinogenic and the environmental impact of the micro plastics and other chemicals getting onto the land and into the waterways; and currently there is no way of recycling them at the end of their life so go straight to landfill. It was asked who would be responsible for the disposal at the end of their life especially in the unlikely event that KUFC had folded. Cllr M Turner explained that they are a long way off purchasing these pitches but there are other types of pitches available so it will be looked at in detail at the time of purchase.
A resident raised objections to planning application 148017. The objections raised have been included in the report that Keelby PC was proposing to send in response to this planning application. It was agreed to include in the report about the removal of mature trees some of which are subject to TPOs. A resident asked about a section 106 agreement and was advised that Keelby Parish Council are not aware of a section 106 agreement on this site.
4. County Councillors Report - Ref 24/87
Cllr Smith updates are circulated when received. Clerk raised the ongoing request for an additional horse warning sign. Cllr T Smith to forward the email to the clerk of the latest response from Highways. Cllr S Knight asked about the removal of the cherry tree on Yarborough Road. It was the larger tree that had been requested be trimmed as it was overhanging the road and catching large vehicles as they passed. Cllr T Smith advised that they are carrying out a lot of work on the trees and have taken the view that the cherry tree is in the wrong place, it cannot be pruned as it would remove too much of the crown so would become dangerous and likely to cause a problem in the future. They will remove it and plant 3 other trees in its place. Cllr S Knight asked if the Council would be consulted on where the trees will be planted as it has been raised by a resident that the tree on Broadway that was removed by Anglian Water would be better not replaced as without it there is a better view when coming out of St Annes. Cllr T Smith will ask the tree officer if we can be consulted when planting these trees. Cllr G Lovatt asked if Lincolnshire County Council could speak with North East Lincolnshire to get the data from the monitoring they are doing following the new speed limit on Keelby Road to see if it would be advantageous for a 40mph limit to be introduced before the 30mph near the sports association.
5. District Councillors Report - Ref 24/88
Cllr Bierley had sent through his report which had been circulated to councillors. There were no comments on this. Cllr M Turner said that as we have now been offered a new bus shelter from Lincolnshire County Council, he was aware that KUFC would like the ones from West Lindsey for dug outs if we do not want them. It was decided to retain them until the work on the new shelter has been completed.
6. To approve the minutes of the Parish Council Meetings held on 7th May 2024 - Ref 24/89
It was agreed that the minutes of the meeting of the Council held on 7th May 2024 are correct record and signed by the Chairman.
7. Councillor vacancy – Ref 24/90
We have been notified by West Lindsey that this co-opted councillor vacancy can now be advertised. Clerk to put posters on notice boards.
8. Clerk’s report – Ref 24/91
The clerk asked if anyone would be available to help set up for the gala at 8am and also, we need a rota to cover the KPC stand. Approval was requested for an additional grass cut in the week leading up to the gala which was agreed.
Clerk advised that the repair to the climbing net on the play area had been done. A new bolt has been put in and the rust under the platform had been rubbed down and repainted.
The bench at the skatepark will be fitted by Cllr P Wilks but needs some repairs doing to the bench before it can be sited. Cllr M Turner asked if the bent railings at the play park could be straightened before he paints them.
Parking restrictions at the Church and School. Cllr S Knight thought that the Village Hall should be consulted as parking for their events will be affected. Clerk to send to the village hall committee and Cllr T Bentham will ask them for comments at the next meeting. Discussions took place on whether it will create problems for the hearses at funerals and elderly visitors to the cemetery. Cllr M Turner to amend the plan before it is sent for comments. Clerk advised that she had put in an expression of interest to West Lindsey for the Workforce Development Grant for training for the handyman and clerk. Clerk also advised that she had only had one councillor interested in attending the Code of Conduct sessions.
Clerk advised that she had been summoned for Jury service for the next two weeks so may not be immediately available.
9. Financial Matters – Ref 24/92
The payment schedule was checked by Cllr T Bentham, signed by Cllr S Knight and Cllr M Turner. The payments listed were agreed.
Invoice
Date Supplier Description Gross Bank Payee
30/04/24 LALC Cemetery training £72.00
30/01/24 Party Time Bouncy castle balance £125.00
17/05/24 Wave Water charges cemetery £12.10
30/05/24 Staffing costs June £986.21
01/06/24 Multidata Broadband June £48.96
01/06/24 Information Commissioner’s Office Annual registration £35.00
01/06/24 Fuel Genie Fuel May £159.95
03/06/24 Signs Express Banners for gala £102.00
04/06/24 Screwfix Safety Equipment £39.97 G Lovatt
10. Review of Policies – Ref 24/93
• Cemetery Policy – Cllr S Knight raised some errors which the clerk will correct. With these corrections this policy was agreed
• The GDPR/ICO policy was agreed
• The Social media policy was agreed.
11. Reports from external organisations - Ref 24/94
Sports Association –
• Operational Framework document – this was ratified at the last meeting. The KSA are happy with it. It was proposed, seconded and resolved that this can now be signed off. Cllr S Knight asked for it to be minuted that she objects to the basis of the framework that residents of Keelby who don’t use the facility are subsidising those who do. Cllr P Wilks also agreed with this statement.
• New containers and contents – Cllr G Lovatt thanked Cllr P Wilks on all his work in obtaining the containers. Cllr P Wilks asked if a letter of thanks could be sent to Harvest Pet Products who donated them. Cllr G Lovatt circulated a plan of the location of the containers and advised on what would be stored in which container. He asked if the KSA representatives could mention that the compound area needs tidying and to ask if they can arrange for the waste concrete from the bowls club refurbishment to be removed. Cllr G Lovatt would also like the clubs to be reminded that the roller shutters should be raised when people are in the building.
• FCC Grant for Pavilion refurbishment – a document highlighting the costs for this had previously been circulated. Cllr R Dannatt agreed to finalise the costings for the next meeting. Cllr P Wilks produced information about the 3g and 4g pitches which he gave to Cllr M Turner. Cllr M Turner said that it would be considered when the KSA are at the point of purchase.
Community Speed Watch – there has been one session this month on Broadway. It was a quiet session; 58 vehicles were checked and out of these only 1 exceeded 35mph. Cllr G Lovatt hoped to recruit more volunteers at the gala.
Village Hall – Cllr T Bentham attended the last meeting and reported that the Alice South Charity has given them £1500 for a new cooker. They have received a £7500k community grant towards the roof and they are expecting a further £1,500 both from West Lindsey District Council. There is a problem with the clock tower. The gala meeting is tomorrow, and they are organising an event on 23rd November with a live band.
Library and Youth Club – Youth club will be recruiting again for leaders. The renovation of the kitchen in the library is progressing and have had a new floor fitted. Cllr P Wilks asked about the bush at the front of the library. Cllr T Smith confirmed that LCC are not responsible for removing the bush so Cllr T Bentham agreed to sort this.
Allotments – Cllr S Knight said that she had been contacted by the Allotment Society asking for a contribution towards the equipment they have purchased to control the rats. It was agreed to donate £40.
12. Parish Matters Ref 24/95
• Play area & Old Tennis Courts Opening event – It was agreed to arrange this for 11.45am on the 29th June before the gala. Clerk to speak to Cllr O Bierley to check he is available on this date.
• Update on Alice South – Cllr S Knight reported that there had been income of £483.55 and donations of £400 had been made. The accounts have been registered with the charity commission they just have not yet been posted on their website.
• Update on village entrance signs – photos were discussed at the last meeting. Cllr R Dannatt advised that he now had some images showing them in the locations which he will circulate. The details will be sent to Cllr T Smith to obtain final approval from Highways.
• Memorial bench – to be discussed at the next meeting.
• Electricity supply to field – Kiosk went in today; the power supply cable goes in on Thursday and the connection is completed on Friday. Clerk has finally managed to secure a supplier and is waiting to hear when they can fit a meter and take on the supply. The kiosk now has an increased price as it has been purchased from a different supplier but we now have free fitting of the meter so this should balance it out.
• Play area inspections – Cllr T Bentham will continue with the inspections until the new handyman is ready to take over. Clerk to book the handyman onto a training course for playground inspections.
• Cllr T Smith has arranged for a bus shelter for South Street and it was agreed to request the Heritage design. Clerk to reply to Cllr T Smith advising of this and also mention about the proposed new doctors surgery and request if it could be sited close to here.
• Mobility Scooter report – The report carried out by Cllr T Wright and Mr & Mrs Lea has been circulated. Clerk to forward to Cllr T Smith for his continued action to see if anything can be done.
13. Correspondence - Ref 24/96
• An email regarding the railings round the war memorial which need cleaning and painting. They also thanked the person who had trimmed the edges and weeded the gravel and asked if there were any events in the village for the 80th anniversary. of D Day Cllr P Wilks suggested that we thank Mrs Moorcroft for planting the planters round the war memorial.
• The email regarding not replacing the tree on Broadway has previously been discussed.
• The email raising objections to planning application 148017 will be covered later in the agenda
• An email has been received asking if we are planning any benches on the playing field which will be discussed at the next meeting.
14. Lincolnshire Police Parish Council engagement session – Ref 24/97 – Cllr G Lovatt offered to attend these sessions and be the Parish Council representative.
15. Planning applications - Ref 24/98 – application 148017.
Cllr T Wright has prepared paper which has been circulated. All councillors’ responses to this have all been the same. The only thing that could be added is the removal of mature trees especially those subject to a TPO. Clerk to add this to Cllr T Wright’s document and send to West Lindsey. Cllr S Knight noted that there were very few comments on the portal about this application. It was stressed that anyone with concerns about this planning should comment on the West Lindsey Planning Portal. Clerk to do a Facebook post giving the link and reminding people to comment.
16. Agenda items for consideration at the next meeting - Ref 24/99
Benches
Financial Regulations
17. Date and time of next meeting - Ref 24/100
Tuesday 2nd July at 19:00 in the Village Hall
Meeting closed at 20:45