July 2019 Minutes (2nd)
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Draft Minutes of the Annual Parish Council Meeting of Keelby Parish Council held in the Village Hall on Tuesday 2nd July 2019 at 7.00pm
Those present: Councillors P Briggs, D Ash, P Baillie, S Knight, C Wakefield, T Bentham, T Wright, P Wilks, K Stark J Indian.
In attendance: A Burnett (Clerk) Cllr Turner, Cllr Bierley, Cllr Lawrence, 5 members of the public.
1. To receive apologies and reasons for absence Ref 19/106
None Received
Cllr Briggs requested a closed session at the end of the meeting
2. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests. Ref 19/107
None were declared
3. To approve draft minutes of the Parish Council Meeting held on 2nd July 2019 Ref 19/108
Amendment to War memorial report; Box will be placed back at the meorial in November ready for Remembrance Sunday.
Cllr Stark noted that Clerk had not recorded petition to save trees at Wivell Drive had been handed to Parish Council.
Proposed: Cllr Bentham Seconded Cllr Ash All in favour
4. Matters arising Ref 19/109
Cllr Wright stated that it is very disappointing that social media is not on the agenda as discussed at the last meeting. Requested that it is put on the agenda for the next meeting.
5. Brocklesby Estates Ref 19/110
George from Brocklesby Estates attended the meeting to inform the Parish Council of the community consultation for the planned development of Hollies Farm and South Street. Three hundred leaflets have been distributed and posters have been displayed around the village. In the 1990’s, the site was allocated for a housing development. This was listed in the WLDC plan for up to ninety dwellings. Initial plan had Poundbury type housing, but it has since been established that this was not right for Keelby. The current planning permission and site allocation will not progress due to costs.
The new plan includes a medical centre and shop. The medical centre has been planned in consultation with the Roxton Practice and will be dependant on Roxton Practice getting funding from the NHS. Lincolnshire Co-op have expressed an interest in taking on the shop. The new plan includes eighty houses, a lower density of dwellings with better gardens and parking. The previous plans did not address surface water issues. The new plan includes a drainage ditch. There is no three storey housing in the new plan, all dwellings are two storey. In depth surveys have been conducted. The feedback received at consultation in 2011 has been taken on board and some of the suggestions have been included.
* Councillor Everitt arrived during this update at 7.05pm
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6. Public Question Time 10 Minutes Ref 19/111
Mrs M Moorcroft stated that she has retired from the Brightening Keelby group, which will hopefully continue. Thanks were given to WLDC for their support.
7. County Council matters Ref 19/112
No update.
Cllr Wilks asked if anything is being done about the pavements around the village. Issue to be emailed to Cllr Turner.
8. Correspondence Ref 19/113
Email received from the Jobcentre asking if a link can be added to the Keelby website to direct parties to their nearest Jobcentre office. Cllr Bierley to add on once link received from Clerk.
Email received from Lincolnshire County Council with regards to Broadband Gigabit voucher. Clerk to distribute to Councillors so they can read further about the offer.
Email received from RAF Benevolent Fund Welfare Officer. They are asking the Parish Council to help with their Reaching Out campaign to ensure veterans are on the radar and receiving welfare support. Clerk to forward email to Councillors.
9. Clerk’s report Ref 19/114
Clerk reported that the commercial waste section of WLDC have not emptied the cemetery bin due to it containing large amounts of garden waste. The Parish Council followed guidelines issued by the department when purchasing the bin, so councillors cannot understand why it has become an issue. Cllr Lawrence and Cllr Bierley to investigate as black bins are for any items. Clerk to forward email.
Clerk reported that both Parish notice boards are now letting in water and starting to look very old and worn. Clerk asked if new notice boards could be purchased to replace them, preferably magnetic ones so that posting items is an easier task. The Methodist Chapel now have one near to the chapel entrance and it looks very professional. Initial investigations show that ones of a similar size to the current boards can be purchased for around £250.00. Cllr Knight proposed that we approach the Spar to ask if they will help with funding as they did previously. Cllr Everitt proposed that due to the condition, the parish council go ahead and replace. Cllr Baillie proposed that we purchase three boards and replace the community one outside of the Spar shop also.
Proposed Cllr Baillie Seconded Cllr Ash All in favour.
10. District Council matters Ref 19/115
A report was circulated via email before the meeting.
Cllr Baillie asked if a page could be added to the website for the library and youth club. This would help the community as not many residents realise that you can obtain a bus pass form from the library and believe they have to travel to Lincoln to collect one.
Proposed Cllr Ash Seconded Cllr Bentham All in favour
Cllr Bierley expressed his support for a Facebook page due to the website being old.
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11. To receive any reports from external organisations Ref 19/116
A) Library & Youth Club - both going well. New volunteers at youth club that need to be DBS checked.
B) Village Hall – No meeting held since the last Parish Council meeting so nothing to report
C) Sports Association – still awaiting the quote from Jacobsons. Clerk asked Cllr Indian for the contact details so it can be requested. Struggling to get three like for like quotes for the insurance. Cllr Bentham asked if they have tried the Farmers Union. Advised to get three quotes via a broker.
12. Financial Matters Ref 19/116
Salaries £963.45
P Ney expenses £105.12
Multidata £38.92
Grass Cutting £20.00
Resolved to approve payments.
Proposed Cllr Wakefield. Seconded Cllr Bentham. All in favour.
13. Planning applications and decisions received Ref 19/117
139028 – Comments to Clerk ASAP
14. Neighbourhood Plan. Ref 19/117
No meeting due to Adrian having personal issues.
14. Parish matters – To receive any report or consider any appropriate action Ref 19/118
a) Cemetery – No issue
b) Grounds Maintenance - Cllr Wright asked if the grass could be cut along the edge of the Sports Association entrance. Cllr Indian will ask if this can be done.
c) War memorial – All neat and tidy
d) Allotments – nothing to report. Cllr Briggs queried rent. Cllr Knight to investigate.
e) Play Equipment – Conversation held by Clerk with representative from Playdale. Coloured areas on the surface can be scaled back to reduce the price. Advised it is better to leave all of the equipment on the plan then it can be scaled back in line with funding received – it is easier to take away than add more in. Contact details of contractors have been supplied so Clerk can look at getting a quote for the replacement of the existing surface.
15. Grass Verges Ref 19/119
Nothing to report
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16. Barton Street Ref 19/120
Cllr Stark raised concerns around the speed of drivers. This is an ongoing issue, which the parish Council have tried to resolve, but Highways do not see it as a problem area. Clerk to email Cllr Turner to ask if the speed indicator can be placed there for a period of time to see if it has an effect.
17. Pot holes Ref 19/121
Give accurate details of their location to Cllr Turner via email and he will pass onto the relevant LCC department.
18. Car parking Ref 19/122
Cllr Indian proposed that the old tennis courts be converted to a car park and also charge the school for parking on the old pavilion car park. Cllr Wilks stated that the surface is starting to break up and an entrance would need to be created. Cllr Knight stated that a resident has said that a layer of topsoil can be put on and seeded. Cllr Everitt stated it would take a considerable amount of soil to make it worthwhile. Cllr Stark asked if the Parish Council could liaise with the pub to access their car park. Cllr Ash proposed that the current car park be extended onto the footprint of the old pavilion building and create twenty extra car parking spaces. Clerk to look into quotes for extending up to the phone box. Clerk asked if school can contribute towards funds for the upkeep of the carpark. Cllr Knight stated that this may be difficult with the village green being a charity.
19. Kerb Appeal Ref 19/123
Cllr Ash raised concerns about the overgrown gardens on Victoria Road causing difficulties for people walking on the pavements. Also concerned about the condition of the frontage of some houses and the parking on grass verges. Cllr Everitt reported that two children nearly go knocked over when crossing the road at Suddle Way due to the overgrown hedge. Clerk to approach Highways to see if they can help cut them back.
Proposed Cllr Indian Seconded Cllr Ash All in favour
20. To receive general comments from members for consideration on the next agenda Ref 19/124
Cutting Village Green
Weeds in gutters
Tree planting on the village green
Gulleys on Beck Close
Social Media
Meeting Closed 8.27 pm
Date and Time of next meeting - July 30th 2019 at 7.00pm.