July 2019 Minutes (30th)
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Draft Minutes of the Annual Parish Council Meeting of Keelby Parish Council held in the Village Hall on Tuesday 30th July 2019 at 7.00pm
Those present: Councillors P Briggs, D Ash, P Baillie, S Knight, T Bentham, P Wilks, K Stark J Indian.
In attendance: A Burnett (Clerk) Cllr Turner, Cllr Bierley, 40 members of the public.
1. To receive apologies and reasons for absence Ref 19/125
Cllr Wakefield, on holiday; Cllr Wright, on holiday; Cllr Lawrence due to feeling unwell.
2. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of Interests. Ref 19/126
None received
3. To approve draft minutes of the Parish Council Meeting held on 2nd July 2019 Ref 19/127
Ref: item 19/1038 - question asked by Cllr Ash with regards to permissions granted for a bungalow to be built.
Additions to the presentation made by Brocklesby Estates
The above to be added and re-distributed prior to the next meeting.
Proposed to accept with changes: Cllr Bentham Seconded Cllr Indian All in favour
4. Matters arising Ref 19/128
Cllr Indian reported that he has enquired as to the possibility of the grass being cut along the edge of the sports ground, but has been informed it is too difficult to do.
5. Public Question Time 10 Minutes Ref 19/129
Wyvill Drive:
Who made the decision? Did the Parish Council meet to make the decision? The Clerk explained what had taken place prior to the commencement of the works to create the access onto the village green.
Why was the tree taken down when birds are nesting? There were no birds nesting in the tree that was removed.
Was a risk assessment carried out? Is there a copy to view? The contractors assessed the project as part of the quotation process and again on their final site visit before work commenced.
When did this become a public right of way? It has been used by many villagers, especially parents taking children to the school for several years.
Is the access DDA compliant? The access has been made wide enough for a push chair and a wheel chair to easily pass through.
Why was the decision made? A petition was received earlier this year asking for the access to be opened up.
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A question was asked about a recent planning application and a letter sent by the Parish Council outlining concerns; who made the comments contained in the letter? The information was requested under the Freedom of Information Act. An official request needs to be made in writing to the Parish Council for such information.
6. County Council matters Ref 19/130
No update.
7. Correspondence Ref 19/131
Letter received from Community Lincs, informing the Parish Council that they are merging with YMCA Lincolnshire. Services will not alter and Community Lincs will be a sub brand of YMCA Lincolnshire.
Email received from Michelle Soar thanking the Parish Council for supporting the Keelby Gala, which raised £200 for the village hall. Michelle is also seeking permission to use the village green for the Santa Run, which will be taking place on Saturday 7th December. All appropriate insurances will be in place as usual.
Proposed: Cllr Bentham Seconded Cllr Indian All in favour
8. Clerk’s report Ref 19/132
Appointment with Humberside Surfacing has been booked for a quote for the car park extension discussed at the last meeting. Contact has been made with another company, awaiting a response so an appointment can be arranged.
Research carried out on the Woodland Trust and the possibility of accessing some free trees for the village green. Free packs are very large and contain enough trees to cover the area of a football pitch. The next round of applications can be submitted in November. Individual trees can be purchased at £6.95 each. Cllr Stark mentioned that the Yorkshire Project also provide trees for communities. Clerk to look into further.
New notice boards are on order. They are from the same supplier that the chapel have purchased from. This is better as they will match and they are also cheaper than those originally agreed. It was not possible to purchase these on account, so Clerk has paid up front for them. Total cost of £578.94. Delivery expected in the next few days, Cllr Everitt to remove old ones and install new ones.
Clerk requested a closed session at the end of the meeting
Proposed Cllr Baillie Seconded Cllr Indian All in favour.
9. District Council matters Ref 19/133
A report was circulated via email before the meeting.
Nothing further to report
No questions were put forward
10. To receive any reports from external organisations Ref 19/134
A) Library & Youth Club - both going well. There are 55-60 young people accessing the Youth Club. This is slightly lower than usual, but likely to be due to the time of year.
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B) Village Hall – There is a leak on the tin roof, committee looking to incorporate this into the wider works to be carried out.
C) Sports Association – no update.
11. Financial Matters Ref 19/135
Salaries £835.23
Clerk’s Expenses £15.68
P Ney Expenses £156.00
Multidata £38.92
Office Friends £95.20
WLDC - Election Costs £199.36
Caistor Farm & Garden Machinery £824.95
Graphic Pavement Signs (notice boards) £578.94
Autela Payroll services £39.23
Resolved to approve payments.
Proposed Cllr Everitt Seconded Cllr Wilks All in favour.
12. Planning applications and decisions received Ref 19/136
139707 – Comments to Clerk ASAP
13. Neighbourhood Plan. Ref 19/137
Nothing to report
14. Parish matters – To receive any report or consider any appropriate action Ref 19/138
a) Cemetery – No issue
b) Grounds Maintenance - No Cycling sign on village green – Clerk to ask Hodson & Kauss to remove
c) War memorial – Nothing to report
d) Allotments – nothing to report. Six months rent received - £707.00.
e) Play Equipment – Next deadline for WREN Funding is September 11th. Clerk to commence writing the application and arrange a meeting when all sub committee representatives are available.
15. Social Media Ref 19/139
Cllr Stark proposed this item be postponed until the next meeting. Seconded by Cllr Wilks. Cllr Ash proposed the matter be debated at this meeting. Seconded by Cllr Indian.
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Proposal 1: 3 in favour
Proposal 2: 4 in favour
1 abstain
Cllr Stark proposed that the Parish Council does have a facebook page. Any comments will be moderated before being published. This keeps the Council open and transparent.
Cllr Ash stated he did not want his name berated on facebook.
Cllr Everitt expressed his discontent about facebook and personal comments made over the weekend.
Cllr Briggs stated that we are transparent as meetings are minuted and they are open for public to attend. All information is on the website. There would be no more information going on facebook than there is on the website. Having facebook creates more work for the Clerk. Cllr Briggs doesn’t think that we need a facebook page and is not convinced that it would get to more people.
Cllr Indian is violently opposed to facebook and ‘anti’ social media. Believes things that have been on there over the past few days are virtually slanderous.
Cllr Baillie stated that the Clerk only works nine hours per week and it would create a lot of extra work.
Cllr Knight thinks it is dangerous as people can put what they like.
Clerk stated that with a fresh new website under her direction, notices and updates could be posted immediately for public to view. Clerk is happy to manage an updated website.
Cllr Knight proposed the Parish Council don’t do facebook and take the Clerks offer of updating the website. Seconded: Cllr Indian.
Cllr Stark proposed we do have a facebook page to reach a younger generation. Seconded: Cllr Wilks.
Proposal 1 – 6 in favour
Proposal 2 – 2 in favour
Motion carried.
16. Barton Street Ref 19/140
Clerk to follow up on the request to have the speed warning sign. Cllr Ash explained that here had been a further crash on Barton Street. The matter was resolved by the parties concerned so there were no police or other emergency services in attendance. This will therefore not be included in any statistics. Cllr Knight requested that letters be sent to PCSO and Road Safety.
Proposed: Cllr Knight Seconded: Cllr Everitt All in favour
17. Cutting Village Green Ref 19/141
The private company employed by the school to cut their field were approached to quote for cutting the village green. The cricket club are unable to do it on a regular basis and have had issues with the mower. Contractor will cut and cricket club will cut in between their visits.
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18 – 20 Gutters & Gulley’s Ref 19/142
Highways clear these twice a year. The next scheduled clean is during October.
Cllr Baillie stated that the weeds were sprayed a couple of months ago. Cllr Everitt stated that when the sweeper comes to the village, they are unable to clean the gutters effectively due to parked cars.
21. To receive general comments from members for consideration on the next agenda Ref 19/143
Smoking litter
Plans of Dixon Close
State of Pavements
Pot holes
N.B. To help Cllr Turner, please send issues for reporting to the Clerk so they can be collated and sent to him.
Cllr Briggs stated that if any Councillor wants to take legal action with regards to libel comments on facebook, please speak to the Clerk as it can be done through the Parish Council insurance.
Meeting Closed 7.55pm
Date and Time of next meeting – September 3rd 2019 at 7.00pm.