February 2022 Minutes
Keelby Parish Council
Draft Minutes of the Meeting of Keelby Parish Council held in the village Hall on Tuesday 1st February 2022 at 07:00pm
Those Present : Councillors P Briggs (Chair), S Knight, P Baillie, C Wakefield, T Bentham, P Wilkes, P Everitt, K Stark, T Wright
In Attendance : Councillors D.C. Lawrence, O Bierley, T Smith, and 4 members of the public.
1. To receive apologies and reasons for absence Ref 22/014
Councillor J Indian due to ill health
2 To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members’ Register of interest. Ref 22/015
None Declared.
3 To approve draft minutes of the Parish Council Meeting held on 14th January 2022. Ref 22/016
Matters arising item 4 Doctors Surgery Should read Cllr Knight to contact our representative on PPG to discuss developments
Payment to Microsoft for £59.99 missed off Financial matters item 11
Spelling mistake at item 15 form instead of from
Accepted as a true record
Proposed: Cllr T Wright Seconded : Cllr T Bentham All in favour
4 Matters arising Ref 22/017
An update on our AGAR will be covered in item 11 Financial Matters.
5 Correspondence Ref 22/018
E mails received from a resident asking questions that they had already heard the answer to at the previous meeting.
6 Public Question Time 10 minutes Ref 22/019
A member of the public raised the issue of PKF Littlejohn and asked how many Councillors were aware of this
Answer : one was made aware in November, this will be discussed later in the meeting.
A member of the public raised the issue of Household waste he has written to Edward Leigh and West Lindsey, our Parish Council have already done this a number of times, he asks why we cannot have the same facility as Stallingborough .
Stallingborough are in a different district, however the Council can investigate further.
The Bus Shelter roof does have an asbestos content and will require specialists to remove it. This was followed up by the clerk
Although the 10 min allotted time had now passed, a member of the public requested his question be answered, the chairman refused, however the gentleman would not listen and once again disrupted our meeting, and a warning was issued, should this behaviour continue he will be asked to leave.
7. County Councillors Report Ref 22/020
Cllr Smith will be meeting with officers this week to discuss waste, and will raise our issues.
He has reported Drain Blockage outside the Spar shop, also a large pot hole by the war memorial.
Thanks were expressed for his actions but it was pointed out that some of the work was sub standard.
Cllr Smith says he will investigate when the rolling programme for road works would commence and advise at the next meeting.
8. District Councillors Report Ref 22/021
Report received by e mail. Businesses may apply for Grant aid through the District Council. Assistance is also available for Small Businesses i.e. discounted subscription rates with Federation of Small Businesses; other advice is available through West Lindsey’s web site. Help for residents struggling financially is also available and they are advised to contact West Lindsey for further information. To mark the Queens Platinum Jubilee a Whitebeam (Sorbus aria) sapling has been organised for Keelby this will be sited on the Village Green.
9. Clerk’s Report Ref 22/022
The problem with the Salt Bins have been reported to highways, their response is only badly damaged bins will be replaced, this will be one at the sports field replaced, one at the school filled. They recommend we get our handyman to break up the salt lumps in the bin at Caddle Road/Riby Road junction, and they will top up any bins that is less than half full (25 days completion schedule). Salt bins can now be reported via “fixmystreet” and you will receive updates on the progress of the job.
Trees for the Orchard will be here next week, Cllr Stark to organise a party to plant them
The soil on the old tennis courts will require a safety barrier; the contractor for the play area will rent us their fencing as a temporary measure at £40 per week.
10. To Receive Reports from External Organisations. Ref 22/023
a) Sports Association
The Boiler/Urn has been replaced and a rota has been established to deal with the emptying of the waste bins at the site. A Reduction of the club subscriptions by 2/3rds for 2021/2022 has been agreed. Membership in all but the football Club is down. The next meeting is 6th March and the AGM is to be 8th May 2022 at 7:00pm.
b) Community Speed Watch
We will have all the required equipment after tomorrow when the signs will be delivered. One more training session to be done on line, when completed we will be able to start monitoring.
11. Financial Matters Ref 22/024
Expenses to be paid:-
Salaries £ 504.43
Multidata £ 40.12
Zurich Insurance (Public Liabillity) £ 678.32
WLDC refuse & Recycling (DD) £ 36.83
S Davis Audit Fee £ 200.00
Proposed: Cllr P Everitt Seconded: Cllr P Wilkes All in favour
The Precept has been completed and submitted to WLDC.
AGAR Littlejohns have requested further information, our clerk is dealing with this, however this extra time means we cannot move forward to the legal scrutiny of our accounts. However we have presented our books to Mr Stuart Davis for audit and his report , which is lengthy, with comments on accurate record keeping and late payments. And indicates a level of misunderstanding of accounting, record keeping and payment timescales not being met, resulting in late payments. The report casts no doubt on the honesty and integrity of the clerk.
The full report is to be kept on file and is subject to public scrutiny, during the 30 day access to accounts period.
12. Planning Applications and decisions received Ref 22/025
Application 142902 (resubmission of 141527) has gone to appeal comments can be made on line.
13. Neighbourhood Plan Update Ref 22/026
The Council expresses our thanks to Mr Mitchell and his team for the sterling work they have done to progress this. It is now ready to go to consultation Cllr C Wakefield to take the lead on this, to be assisted by Cllr Wright and Cllr Baillie
14. Parish Matters – To receive any report or consider any appropriate action Ref 22/026.
a) Cemetery
Cllr Baillie has begun the process of applying for quotes 2 received, and awaiting one more.
b) Play Equipment
The new play area is almost ready and the official opening will be Friday 04/02/2022 at 1:00pm
Invitations have been sent out to the School and all other groups for small children from the village.
15. Items for next meeting Ref 22/027.
None given
16. Date and time of next meeting Ref 22/028.
Tuesday 1st March 2022 07:00pm in the Village Hall
Meeting closed at 07:45pm